Executive Board Elections

Want to get more involved? Join our Executive Board! We elect 10 parent positions each May, with members sworn in at our final meeting in May/June. Co-leads are encouraged for certain roles (VP, Outreach, etc.) to share responsibilities and bring fresh ideas to the program. All MIP parents are eligible and encouraged to run.

How to Apply

Submit your letter of interest to the Parliamentarian (or current President) including your name, position of interest, photo, and a brief statement (200 words max) outlining your qualifications. If multiple candidates apply for the same position, voting occurs via email survey.

Board members serve one-year terms (two consecutive term limit) with monthly meetings and 2-5 volunteer hours per week. You cannot serve on both the Friends of MIP Board and PTA Board simultaneously. All officers attend board meetings, maintain professional communication, and keep accurate records to pass on to successors.

Officer Positions and Descriptions

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President

The President leads the board and helps make sure Friends of MIP runs smoothly. You’ll:

Lead monthly board meetings and set the agenda.
Work with board members to plan the year and budget.
Approve spending requests with the Treasurer.
Sign contracts and necessary paperwork when needed.
Help file any required nonprofit forms.
Act as a guide to the board on how meetings and decisions work.
This role is great for someone who enjoys organizing, planning, and being the main point of contact for the board.
President will serve as Parliamentarian during the next school year(s) following the end of his/her term.

Vice President
(Fundraising Director)

The Vice President supports the President and focuses on fundraising. You’ll:

Step in if the President is away.
Work closely with the President and Treasurer on planning.
Help come up with fundraising ideas and events.
Build relationships with sponsors and community partners.
Oversee key fundraising efforts like the Gala.
Help event committees plan their budgets and keep them on track.

This role is great for someone who likes working with people, building partnerships, and supporting events.

Treasurer
(Financial Affairs)

The Treasurer takes care of Friends of MIP’s funds. You’ll:

Monitor bank accounts and payment systems.
Make sure income and expenses are recorded correctly.
Review and approve payments and reimbursements.
Share a clear financial update at each board meeting.
Help the President prepare the annual budget.
Work with an accountant to handle taxes and nonprofit requirements.

This role is great for someone who likes working with numbers and keeping finances organized.

Financial Controller
(Works with Treasurer)

The Financial Controller supports the Treasurer. You’ll:

Help track and organize financial records.
Deposit checks and keep financial files up to date.
Answer questions from other board members about financial items.
Track donations and match gifts.
Work with the Treasurer to make sure the books stay accurate.

This role is great for someone detail-oriented and comfortable with basic finance tasks.

Secretary

The Secretary keeps things organized behind the scenes. You’ll:

Take and share notes from all board and general meetings.
Store meeting minutes and important communications.
Send out any official notices the board needs to share.
Manages FoMIP merchandise.

This position helps the board stay organized and on the same page.

Public Relations / Communications Director

This person keeps the community informed. You’ll:

Share updates with families by email and social media.
Help write and publish the monthly newsletter.
Post MIP news to school communication channels.
Update the Friends of MIP website.
Coordinate volunteer photographers and keep event photos organized.

Perfect for someone who enjoys writing, social media, and storytelling.

Outreach Director

The Outreach Director brings people together. You’ll:

Help recruit volunteers and support classroom reps.
Plan community-building events and activities.
Pair new families with established ones through a mentorship program.
Support marketing for fundraising appeals and TK/kindergarten recruitment.

This role suits someone who’s social, organized, and loves building connections.

Community Liaison

You’ll connect Friends of MIP with district and school groups. You’ll:

Represent Friends of MIP at district and PTA meetings.
Share Friends of MIP plans and calendars with partner groups.
Coordinate schedules to avoid conflicts with other events.

This role is great for someone comfortable communicating across groups.

Newhart Liaison

This role focuses on Newhart Middle School families. You’ll:

Serve as a communication bridge between Friends of MIP and Newhart PTA / parents.
Share board plans with Middle School families.
Help coordinate Friends of MIP activities with school calendars.

Perfect for someone connected to the Newhart community.

Capo Valley Liaison

You’ll support families and connections at Capo Valley High School. You’ll:

Share Friends of MIP updates with parents and the Capo Valley PTA.
Help coordinate events with the high school calendar and groups.

Ideal for someone involved in the Capo Valley community.

Parliamentarian

The Parliamentarian ensures meetings run smoothly and follow agreed-upon rules. You’ll:

Help the board understand how meetings and votes work.
Offer guidance on procedures when questions come up.
Support the board in keeping meetings organized and respectful.